At the Greencities Forum in Málaga, Ayesa, the international engineering and technology consulting firm, presented a new technology solution designed to help companies run their offices and manage their workload in an ever-changing environment, such as the current one caused by COVID-19.
Digital Site is a platform which serves to digitalise workplaces and allows employees to work effectively either remotely or at the office. It includes features for managing staff working from multiple locations, as well as assigning and tracking tasks, amongst others.
The tool serves a dual purpose – on the one hand, it allows staff to do everything they need to do to work effectively, from clocking in online to managing tasks related to their projects; and on the other hand, it provides a comprehensive overview of the capacity of offices and how many staff are working there at any given time, as well as of HR aspects and workload, using business intelligence (BI).
This new platform is allowing Ayesa to grow in terms of the implementation of systems designed to increase flexibility and allow companies to quickly adapt their workplaces to constantly changing situations, such as the one we are currently seeing caused by COVID-19. This technology solution is able to seamlessly integrate with all enterprise systems, including ERP, building access control and project management systems. What’s more, it has been tried and tested in other settings apart from offices, such as schools.
During the event, which took place at Málaga Trade Fair and Congress Centre (FYCMA), Pedro Sanz, Managing Director of Ayesa’s Digital Transformation Area, highlighted the need to have tools which allow companies to be flexible. ‘Data is the great asset created as a result of digital transformation and here the same principle applies. In just one click, we are able to find out where any given employee is, progress made in terms of projects and the digital tools needed. This is undoubtedly preparing us for the next change, although we don’t know what it will be yet.’
Some of the advantages of Digital Site are the optimisation of resources, energy efficiency, a reduction in costs and accessibility.
In terms of new blended ways of working, José Juan Bocarando, Regional Sustainability Officer for Andalusia and Extremadura at Endesa, underlined the need for companies to have ‘bespoke suits’ for their teams, taking into account the level of productivity of each employee.
He went on to explain how Endesa has set aside an additional 950 million euros to be invested through to 2022 in order to push ahead with its process of digital transformation, which is centred around three pillars – assets and processes, customers and employees.
Alberto Ariza, a partner at the consulting firm Strategyco, noted how it is ‘crucial that companies focus on digitalising their internal and external processes. These projects require investment, but also need to be supported at an internal level within companies, something which is essential if they are to formulate a clear plan and make the most of the technology available. This isn’t a passing trend, nor is it limited to remote working. There is a great deal more behind all this’.
Lastly, Carlos Becker, Public Administration and Smart City Director at Vodafone, explained how at his company more than 2000 projects have been completed by staff working remotely. ‘In three months, we’ve done what might have taken us three years, both in terms of our own process of digitalisation, as well as that of our clients. COVID-19 has meant companies are more receptive to implementing a fluid structure.’