More technology and less paper’ is the guiding principle behind the paperless concept, which Ayesa is going to great efforts to implement at its offices in order to minimise the use of paper.
This initiative is part of the company’s sustainability strategy, which focuses on the efficient use of resources at its sites and has been accelerated as a result of investment in in-house digitalisation within the context of the pandemic.
The company had previously taken steps to go paperless, something which has now allowed it to set a series of more ambitious short-term objectives, such as storing documents digitally on Alejandría, Ayesa’s document management system. What’s more, the introduction of other forms of technology for contract and project management are also helping the company make progress in this area.
The paperless project is now a reality and the steps taken since the beginning of this year have focused on a reduction in the number of printers, which have gone from 83 to 54, the launch of a printing resource management and individual control system, and the introduction of a scanning and OCR (optical character recognition) system, something which is helping Ayesa lay the foundations for further automation of document-related processes in the future.
According to figures provided by the Systems Department, over 2020 printing costs decreased by 38% compared to 2019. The department stresses that this trend, which is due in part to the fact that there were less staff at the offices because of COVID-19, is one we must continue to follow by working with digital documents.
If Ayesa had not used any paper at all last year, we could have avoided some 300 trees from being cut down, which required 467,610 litres of water and would have absorbed 2 tonnes of CO2 from the atmosphere.